List where your business knowledge lives
Which documents matter, who owns them and what's out of date.
Open prompt: List where your business knowledge livesEst. time saved: 60–90 minutes
Who checks each guide, and how often.
Fill in the [BRACKETS], then paste it into ChatGPT, Claude or Gemini.
You're helping me plan how to keep my business guides up to date. This is a plan for me to check. Don't change any documents. My guides (one per line: name, who looks after it, when it was last checked, how often it changes): [PASTE YOUR LIST] Who signs off changes: [E.G. ME] Things that should trigger a check: [E.G. A PRICE CHANGE, A NEW TOOL, A COMPLAINT, SOMEONE LEAVING] Please: 1. Suggest how often each guide should be checked, based on how often it changes. If I haven't given enough to go on, say "my decision". 2. Make a simple table: guide, owner, how often, next check. 3. Write the steps for changing a guide: who suggests a change, who checks it, who signs it off, and how the team hears about it. 4. List the events that should trigger a check straight away. 5. Flag any guide with no owner, or two owners. Rules: - Use only what I've told you. Don't invent owners, dates or rules. - If two guides disagree, don't pick one. Flag it for me. - If any of this is for my team, it's a draft for me to check first.
A made-up example of what the brackets might say.
Which documents matter, who owns them and what's out of date.
Spot where your policies or price rules disagree.
Get what one person knows into a step-by-step guide anyone can follow.
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