We build your website, inquiries, quotes, follow-ups, numbers and admin into one system, designed around how your business works, not one-size-fits-all.
Free · 2 minutes · no commitment
A restless flock of sheep, with AI tool logos popping up over their heads: ChatGPT, Claude, Gemini, Copilot, Perplexity and more. A big sheep holds them back: “Stay! You might need the other 495 features.” The few sheep that got past it say, “Ours does just what we need.”
Stay! You might need the other 495 features.Ours does just what we need.Big software is built for every business at once, then works hard to keep you paying for features you never use. We find what you actually use and build it into one system that fits how your business works.
We cut the tools you don't use, connect the ones you keep, automate the repeat jobs that eat your time and let mistakes creep in, and set your website up to bring in inquiries. All of it runs as one system, and we look after it.
Every job runs through one system we build, from the inquiry on your website to the quote, the follow-up and getting paid, joined up with the tools you keep. We keep the tools that earn their place and cut the ones that don't.
Give my business systems a quick check-up: ask me a few questions, then show me the three biggest time leaks.
paste it into your AI · answer 6 questions · get your top 3 time leaks
It works from what you tell it. The free Gap Audit looks inside your actual tools, inquiries and numbers. More in our free prompt library.
Sources: Zylo 2024 · Harvard Business Review
The fix isn't more software. It's one system that does only what you need, without the extras you never use.
fixed price · quoted after a Gap Blueprint · Built in weeks, not months. · All prices
From spreadsheets and copy-paste to one private hub.
A private hub for a relocation company: three brochure versions kept in step, a ready-to-send email, and a register that flags every visa and permit before it expires.
The private tool behind a busy city guide: listings, events, articles and the newsletter, prepared automatically and approved by a person.
StopPaying lots of different companies every month
StartPaying one monthly fee
One fee for the whole system, with hosting, fixes and small changes included.
StopCopying details from one tool to the next
StartTyping it once
An inquiry, the customer and their history all live in the same place.
StopWorking around your software
StartSoftware that works the way you do
Built around how your business runs, with only the features you need.
StopFixing it yourself when something breaks
StartHaving it looked after
We keep an eye on it and sort problems, usually before you notice.
Start with the two-minute Gap Score. If there's something worth fixing, we book your free Gap Audit.
Free · no commitment
We look at your website, your systems and your numbers, then talk it through on a call.
What your setup costs you, and roughly what one system would save. Yours to keep. Within a week.
Fixed price · only if you say yes
We map every job, design your system and give you one fixed price, plus the monthly fee. The $1,000 comes off the build. A week or two.
We build it, test it with your real work and keep looking after it. Weeks, not months.
You decide after step 2. Only pay if you like the plan.
What to fix, cut, add and keep, and who should do it. Yours to keep, whether you hire us or not.
Fix first: 01 and 02. Fixed price for the rest, in writing, before anything starts.
Example report, not a real client.
It's a fixed price to build, then one monthly fee (12-month minimum), both quoted after a Gap Blueprint. Every business is different, so the free Gap Audit adds up what your current setup costs you, in software, hours and missed inquiries. Then a Gap Blueprint maps every job, designs your system and shows what it would save next to one fixed price. Its $1,000 comes off the build. You see what it would save you before you see the price. The monthly fee has a 12-month minimum, then runs month to month and you can cancel any time.
Hosting it, running it and looking after it. If something stops working, we fix it, and small changes as your business grows are included. Building it is a one-off fixed price, agreed before we start. The monthly fee has a 12-month minimum, then runs month to month and you can cancel any time.
No. We go as big or as small as you want. You can start with the piece that's causing the most trouble and add the rest later.
Software that already does its job well and doesn't cost much, like your accounting, card payments and email. We connect to it instead.
We fix it. We keep an eye on your system as part of the monthly fee, so most problems get fixed before you notice them.
We host and run it for you. If you already pay for hosting, we can use yours; we just need access to keep it up to date. Either way, your information is always yours, and if you ever leave, we hand it all over.
We look at your website, the tools you use and how work moves through your business, then talk it through with you on a call. Within a week you get a written plan: what to fix first, what to cut, roughly what it would save you, and what you could do yourself. For a single piece, like a CRM, it comes with a fixed price. For the whole system, the next step is a Gap Blueprint.
Then we'll tell you, and you won't pay anything. Plenty of setups already do the job.
Most businesses run on the same old setup, or on tools they've never had the time to set up properly. We'll show you what modern tools and AI can really do across your website, your customers, your numbers and your day-to-day running, and set it up so it just works.
Free · 2 minutes · no commitment
Found my gaps. Now I'm ahead of the herd.A new website, SEO, a CRM, a dashboard, automations built around exactly how you work, or the whole lot as Business HQ. We reply within a business day.
Rather email? Write to rich@gapshark.com. Rather talk it through? Book a call.
Sick of boring forms? Try these.
Pick your path and start where you are. We'll guide the rest.
A fast, clear site that shows up on Google and tells people what you do in five seconds. Start simple or go custom.
from$99/month
no setup fee, 12-month minimum
Every inquiry lands in one place, gets a reply in minutes and a follow-up until they book. Your CRM chases the leads, so you don't have to.
Fixed quote
after the free Gap Audit
Tell us the job no tool does your way. We build it around your process, connect it to your tools and have it running about a week after the brief.
from$300
Sales, leads, jobs and cash, pulled in and updated on their own. Know what's making money, and what isn't, before it costs you.
Fixed quote
after the free Gap Audit
We map the jobs your team repeats, measure each one in hours and design the fix, with AI only where it fits. One fixed quote, and the fee comes off the build.
$1,000
Business HQ puts your website, customers, quotes, invoices and numbers in one system built around how you work. It replaces the pile of subscriptions, for one monthly fee.
Fixed quote
after a Gap Blueprint
Make the one you have work harder, or move it somewhere better.
We rebuild your site without the plugin pile, and keep every page address Google already knows.
from$99/month
no setup fee, 12-month minimum
Monthly SEO on the site you have, or added to any website plan. No tricks, just work that lasts.
from$950/month
6-month minimum
Clear, quotable pages so ChatGPT, Gemini, Perplexity and Google's AI Overviews can find you and name you.
Included in every SEO package
Ready-made prompts for the jobs you repeat, from replying to inquiries to drafting quotes. Copy one, paste it into ChatGPT, Claude or Gemini. No call needed.
Not sure which path is yours?
Example screens, not real client data. Prices in US dollars.
