Invoices, payment reminders, review requests, a chat on your website that answers from your own information. We build it around exactly how you work, connect it to the tools you already use, and have it running about a week after the brief.
StopCopying details between tools
StartTyping it in once
Your tools pass the details along, so the CRM, calendar and invoices all match.
StopChasing invoices by hand
StartGetting paid on time
Invoices and reminders go out on their own, and stop the moment someone pays.
StopFinding out a deadline has passed
StartGetting a warning before it's due
Renewals, expiry dates and follow-ups are watched for you.
StopBending your process to fit the software
StartSoftware that works your way
Built around how the job really runs in your business, not how a template thinks it should.
Automating a messy process only makes the mess faster. We cut the steps you don't need first, so there's less to go wrong, then automate what's left.
Built around how the job really runs in your business, connected to what you already pay for and set up in your name. Nothing only we can fix.
from $300 · fixed price · Most automations are running about a week after we have the brief. · All prices
From spreadsheets and copy-paste to one private hub.
A private hub for a relocation company: three brochure versions kept in step, a ready-to-send email, and a register that flags every visa and permit before it expires.
Short assessments that score themselves, email a personal report and add each lead to the CRM.
The private tool behind a busy city guide: listings, events, articles and the newsletter, prepared automatically and approved by a person.
Local directories used to be so labor-intensive. Building our new site would have taken six months at least. With Richard's systems we were up and running in three weeks, and updating the site is 90% quicker and less effort than it used to be.
Richard is the guy for turning messy systems into logical and simple solutions for a non-techy business owner.
Free · no commitment
Tell us the job: what starts it, what happens at each step and which tools it touches. A few lines is plenty.
How we'd automate it and a fixed price, in writing.
Fixed price · only if you say yes
We map the job with you, cut the steps you don't need, then build it and test it with your real work. About a week.
Every login in your name, a plain-English guide and an alert if something stops working. Support after that is an optional monthly retainer.
You decide after step 2. Only pay if you like the plan.
Almost any job you repeat: invoices and payment reminders, review requests, re-booking past customers, documents and reports that fill themselves in, and alerts before a deadline or renewal is missed. If you do it the same way every week, it's a good candidate.
For ResiTech, a relocation company, we built a register of every visa, ID and work permit they manage for a client's staff and their families. It warns the team before anything expires. The same system keeps three versions of their brochure in step and turns each one into a ready-to-send PDF.
From $300 for a single automation, like a chat on your website that answers questions from your own information. It's a fixed price, agreed before we start. A bigger job, with several steps or tools, is quoted on your brief.
About a week once we have the brief. A bigger job gets a date before you agree to anything.
A clear picture of the job: what starts it, what happens at each step and where the information lives. We'll help you write it down.
Usually, yes. We connect to what you already pay for where it still earns its keep, and tell you up front if something can't be done.
Any tools it runs on have their own subscriptions, in your name, paid directly to the provider. We list them before you agree to anything.
It runs on its own, with every login in your name and a plain-English guide your team can follow. If you'd like us to keep looking after it, support is available on a monthly retainer. It's optional.
Describe the job and the tools it touches, and we'll say how we'd automate it, with the price in writing. We reply within a business day.
Rather email? Write to rich@gapshark.com. Rather talk it through? Book a call.
Not sure it's the right fix? Take the two-minute Gap Score first.
Pick your path and start where you are. We'll guide the rest.
A fast, clear site that shows up on Google and tells people what you do in five seconds. Start simple or go custom.
from$99/month
no setup fee, 12-month minimum
Every inquiry lands in one place, gets a reply in minutes and a follow-up until they book. Your CRM chases the leads, so you don't have to.
Fixed quote
after the free Gap Audit
Sales, leads, jobs and cash, pulled in and updated on their own. Know what's making money, and what isn't, before it costs you.
Fixed quote
after the free Gap Audit
We map the jobs your team repeats, measure each one in hours and design the fix, with AI only where it fits. One fixed quote, and the fee comes off the build.
$1,000
Business HQ puts your website, customers, quotes, invoices and numbers in one system built around how you work. It replaces the pile of subscriptions, for one monthly fee.
Fixed quote
after a Gap Blueprint
Not sure which path is yours?
Example screens, not real client data. Prices in US dollars.