Sort your to-do list
Rank your tasks against one goal: do, drop, automate or hand off.
Open prompt: Sort your to-do listEst. time saved: 2+ hours
Your know-how and processes
Hand off the jobs that drain you
Find the tasks to delegate, and how to hand them over.
- Best for
- Owners
- Est. time saved
- 1–2 hours
- Works with
- ChatGPT, Claude and Gemini
When to use it
- A few jobs drain your energy every week.
- You'd rather spend that time on the work you're best at.
When not to
- To push work onto someone without agreeing it with them.
What to have ready
- The jobs that drain you
- The work you love or are best at
- Who could help, or your budget for help
The prompt
Fill in the [BRACKETS], then paste it into ChatGPT, Claude or Gemini.
› the prompt
You're helping me get rid of the jobs that drain me, so I can spend more time on the work I'm best at. This is a plan for me to decide on. My business: [WHAT YOU DO] The jobs that drain me: [LIST 3 TO 5] The work I love or I'm best at: [LIST 2 TO 3] Who could help: [E.G. SAM, A FREELANCER, OR "NOBODY YET"] Please: 1. For each draining job, suggest whether to drop it, hand it to someone, automate it or simplify it, and how. 2. For any job I hand over, list what the other person would need: instructions, logins, examples. 3. Suggest how I could use the time I get back on the work I'm best at. 4. Say what each change might mean for the business, in plain words. Rules: - Use only what I've told you. Don't invent people, costs or time savings. - If you estimate time saved, label it as a guess. - Anything meant for my team is a draft for me to check first.
Example input
A made-up example of what the brackets might say.
Business: wedding photography.
Draining jobs: chasing invoices, answering the same booking questions, sorting photos.
Love: shooting and meeting couples.
Who could help: a part-time assistant two days a week.
Tips
- Hand over one job at a time, with a short how-to guide.
- Expect the first few weeks to be slower while someone learns.
Related prompts
Plan what to outsource
Which jobs to give to a freelancer or assistant, and in what order.
Open prompt: Plan what to outsourceEst. time saved: 2+ hours
Turn know-how into a how-to guide
Get what one person knows into a step-by-step guide anyone can follow.
Open prompt: Turn know-how into a how-to guideEst. time saved: 45–60 minutes per guide
Want prompts built around your business?
Our AI Tool Audit finds the jobs worth handing to AI, and writes ready-to-use prompts for your top three.