Hand off the jobs that drain you
Find the tasks to delegate, and how to hand them over.
Open prompt: Hand off the jobs that drain youEst. time saved: 1–2 hours
Your know-how and processes
Plan what to outsource
Which jobs to give to a freelancer or assistant, and in what order.
- Best for
- Owners thinking about outside help
- Est. time saved
- 2+ hours
- Works with
- ChatGPT, Claude and Gemini
When to use it
- You're stretched and wondering what to outsource first.
- You want a plan before you hire anyone.
When not to
- To pick a supplier for you. Check references and contracts yourself.
What to have ready
- Your list of regular tasks
- Your goals
- Who's on your team now
- Your budget for outside help, if you know
The prompt
Fill in the [BRACKETS], then paste it into ChatGPT, Claude or Gemini.
› the prompt
You're helping me decide what to outsource in my business. This is a plan for me to check. My regular tasks (with roughly how long each takes a week, if you know): [PASTE YOUR TASKS] My goals: [E.G. MORE TIME FOR SALES, TAKE ON TWO MORE CLIENTS] My team now: [E.G. ME AND A PART-TIME ADMIN] Budget for outside help: [E.G. $500 A MONTH, OR "NOT SURE"] Please: 1. Make a table: task, how suitable it is to outsource (1 to 5), and why. 2. Pick the top three to outsource first, and say why. 3. For each, list what to look for in someone to do it. 4. Suggest how to hand it over, check the work and keep in touch. 5. List the risks, such as access to customer data, and how to reduce them. 6. If I've given a budget and hours, show what it might cost. Otherwise list what I'd need to find out. Rules: - Use only what I've told you. Don't invent rates, costs, savings or returns. - Keep anything involving customer data or money under my control unless I say otherwise. - Anything meant for a supplier or my team is a draft for me to check first.
Example input
A made-up example of what the brackets might say.
Tasks: bookkeeping (3 hours a week), social media posts (2 hours), answering inquiries (5 hours), scheduling (2 hours), quoting (4 hours).
Goals: more time for sales.
Team: me and a part-time admin.
Budget: $400 a month.
Tips
- Start with one task and a short trial before you commit.
- Write a how-to guide first. It makes handing over far easier.
Related prompts
Sort your to-do list
Rank your tasks against one goal: do, drop, automate or hand off.
Open prompt: Sort your to-do listEst. time saved: 2+ hours
Turn know-how into a how-to guide
Get what one person knows into a step-by-step guide anyone can follow.
Open prompt: Turn know-how into a how-to guideEst. time saved: 45–60 minutes per guide
Want prompts built around your business?
Our AI Tool Audit finds the jobs worth handing to AI, and writes ready-to-use prompts for your top three.