Hand off the jobs that drain you
Find the tasks to delegate, and how to hand them over.
Open prompt: Hand off the jobs that drain youEst. time saved: 1–2 hours
Your know-how and processes
Sort your to-do list
Rank your tasks against one goal: do, drop, automate or hand off.
- Best for
- Owners
- Est. time saved
- 2+ hours
- Works with
- ChatGPT, Claude and Gemini
When to use it
- Your to-do list is long and everything feels urgent.
- You have one clear goal for the next few months.
When not to
- If you don't have a goal yet. Start with "Make a 12-week plan".
What to have ready
- Your current goal
- Everything on your to-do list
- Who's on your team, if anyone
The prompt
Fill in the [BRACKETS], then paste it into ChatGPT, Claude or Gemini.
› the prompt
You're helping me sort my to-do list against my main goal. This is for me to decide. My main goal right now: [E.G. 10 NEW REGULAR CLIENTS BY MARCH] My to-do list: [PASTE YOUR TASKS] Who could help: [E.G. SAM, PART-TIME ADMIN, OR "JUST ME"] Please: 1. Score each task from 0 to 100 for how much it helps my goal, and say why in a line. 2. List tasks I could drop because they barely help. 3. For the low-value tasks I can't drop, suggest how to automate them or who could take them. 4. Say which three tasks I should focus on this week. 5. If you need more information to sort something, ask me. Rules: - Use only what I've told you. Don't invent tasks, deadlines or people. - Be direct, but explain your reasons so I can disagree. - Anything meant for my team is a draft for me to check first.
Example input
A made-up example of what the brackets might say.
Goal: 10 new regular cleaning clients by March.
Tasks: update the website, chase 3 unpaid invoices, redo the logo, follow up 5 quotes, reorganize the van, post on Instagram daily, write a staff handbook.
Who could help: Sam, part-time admin.
Tips
- Do this every Monday with your fresh list.
- Be honest about tasks you enjoy but don't move the goal.
Related prompts
Make a 12-week plan
Turn one goal into a plan you can work through week by week.
Open prompt: Make a 12-week planEst. time saved: 1–2 hours
Plan what to outsource
Which jobs to give to a freelancer or assistant, and in what order.
Open prompt: Plan what to outsourceEst. time saved: 2+ hours
Want prompts built around your business?
Our AI Tool Audit finds the jobs worth handing to AI, and writes ready-to-use prompts for your top three.