Find jobs worth automating
List the repeat jobs in your week and which could run themselves.
Open prompt: Find jobs worth automatingEst. time saved: 1–2 hours
Getting started with AI
Map out an automation
Write down each step, so you or anyone can build it.
- Best for
- Owners
- Est. time saved
- 2+ hours
- Works with
- ChatGPT, Claude and Gemini
When to use it
- You know which job you want to automate.
- You want a clear plan to build it yourself or hand it to someone.
When not to
- To switch anything on. Test it with a person watching first.
What to have ready
- How the job works now
- The tools you already use
- What should trigger it
- What should happen at the end
The prompt
Fill in the [BRACKETS], then paste it into ChatGPT, Claude or Gemini.
› the prompt
You're helping me map out an automation for my business, step by step. This is a plan for me to check. Don't set anything up. How the job works now: [DESCRIBE THE STEPS] What should start it: [E.G. A NEW FORM SUBMISSION] What should happen at the end: [E.G. THE BOOKING IS IN THE CALENDAR AND THE CUSTOMER HAS A CONFIRMATION] Tools we already use: [E.G. WEBSITE FORM, GMAIL, GOOGLE CALENDAR, A CRM] Please: 1. Write the automation as numbered steps: what starts it, each action, and the end result. 2. For each step, say which of our tools would do it. Where you're not sure a tool can, say so and what to check. 3. List what could go wrong, such as missing details, duplicates or a tool being down, and what should happen then. 4. Mark where a person should check before anything goes to a customer. 5. Suggest how to test it safely, and how we'd know it's working. Rules: - Use only what I've told you. Don't invent tool features or exact settings you can't be sure of. - Prefer the tools we already have. - Keep a person checking anything that goes to a customer or touches money.
Example input
A made-up example of what the brackets might say.
How it works now: someone fills in the website form; I read it, check the calendar, email back a time and add it to the calendar.
Start: a new form submission.
End: the booking is in the calendar and the customer has had a confirmation email.
Tools: website form, Gmail, Google Calendar.
Tips
- Run it alongside the manual way for a week before you rely on it.
- If this throws up more than you have time for, our AI Tool Audit does it with you.
Related prompts
Fix a slow process
Find where a process gets stuck and how to simplify it.
Open prompt: Fix a slow processEst. time saved: 2+ hours
Plan the order to roll out AI
What to do first, second and third, with a check at each step.
Want prompts built around your business?
Our AI Tool Audit finds the jobs worth handing to AI, and writes ready-to-use prompts for your top three.