Sort your to-do list
Rank your tasks against one goal: do, drop, automate or hand off.
Open prompt: Sort your to-do listEst. time saved: 2+ hours
Your know-how and processes
Plan a focused working day
A daily routine that protects time for your most important work.
- Best for
- Owners
- Est. time saved
- 2+ hours
- Works with
- ChatGPT, Claude and Gemini
When to use it
- Your days disappear into emails and interruptions.
- You want a routine that fits how you actually work.
When not to
- As health or medical advice.
What to have ready
- What gets in the way now
- What a good day looks like for you
- Your fixed commitments, such as school runs or site visits
The prompt
Fill in the [BRACKETS], then paste it into ChatGPT, Claude or Gemini.
› the prompt
You're helping me plan a working day that protects time for my most important work. This is for me to try and adjust. What gets in the way now: [E.G. CONSTANT EMAILS, PHONE CALLS, CHECKING SOCIAL MEDIA] What a good day looks like: [E.G. SALES WORK DONE BY LUNCH, HOME BY 6] Fixed commitments: [E.G. SCHOOL RUN AT 8:30, SITE VISITS ON TUESDAYS] When I'm sharpest: [E.G. MORNINGS] Please: 1. Suggest a simple daily routine around my fixed commitments. 2. Put my hardest, most important work in the time I'm sharpest. 3. Group similar tasks, such as emails and calls, into set times. 4. Suggest small changes to cut interruptions. 5. Build in proper breaks and a clear finish time. 6. Ask me two questions that would help you fine-tune it. Rules: - Use only what I've told you. Don't invent commitments or claims about productivity. - Keep it realistic. Leave room for the unexpected.
Example input
A made-up example of what the brackets might say.
Gets in the way: emails all day, calls during quoting.
Good day: quotes done by lunch, home by 6.
Fixed: school run 8:30, site visits Tuesday afternoons.
Sharpest: mornings.
Tips
- Try it for two weeks before you judge it.
- Tell your team or customers your call times, so they know when you'll reply.
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