Reply to a new inquiry
A quick, friendly first reply to a new inquiry, using only the facts you give it.
Open prompt: Reply to a new inquiryEst. time saved: 20–30 minutes per reply
A polite follow-up for people who waited too long for a reply.
Fill in the [BRACKETS], then paste it into ChatGPT, Claude or Gemini.
You're helping me follow up an inquiry we didn't answer in time. Write drafts for me to check. Don't send anything. About my business: - What we offer: [WHAT YOU OFFER] - Where we work: [AREA YOU COVER] - What happens next: [HOW PEOPLE BOOK OR ASK FOR A CALLBACK] - How we sound: [E.G. FRIENDLY AND PLAIN] The inquiry: - What they asked: [PASTE THE INQUIRY] - When it came in: [E.G. 3 WORKING DAYS AGO] - What we've sent so far: [E.G. NOTHING] - How they're happy to be contacted: [E.G. EMAIL ONLY] - Most follow-ups I'll send: [E.G. 3] Please: 1. Write a first message that says sorry for the slow reply in one sentence, then picks up what they asked for. 2. Write the shorter follow-ups, up to my limit, with when to send each one. 3. Say when to stop: if they reply, book, say no thanks, or the follow-ups run out. 4. List anything I need to check first, such as whether we cover their area. Rules: - Use only the facts I've given you. Don't invent a reason for the delay, a discount, a deadline or a free slot. - Don't push or create false urgency. - Only use the contact method they're happy with. - Mark every message DRAFT. I'll read each one and send it myself.
A made-up example of what the brackets might say.
A quick, friendly first reply to a new inquiry, using only the facts you give it.
Use your own inquiry times to see where replies are slow.
Let people know you've got their message and when you'll be back.
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