Follow up after a call or quote
A short series of follow-ups, each checked by you before sending.
Open prompt: Follow up after a call or quoteEst. time saved: 45–60 minutes per sequence
Work out why it stalled and draft a gentle nudge.
Fill in the [BRACKETS], then paste it into ChatGPT, Claude or Gemini.
You're helping me decide whether and how to get back in touch with a potential customer who's gone quiet. Write drafts for me to check. Don't send anything. What's happened so far: [SHORT NOTES, WITH DATES] Last time we heard from them: [DATE] What I count as gone quiet: [E.G. 3 WEEKS WITH NO REPLY] Concerns they raised: [OR "NONE"] Anything we promised and haven't done yet: [OR "NOTHING"] Have they said no, or asked us to stop? [YES OR NO] How they're happy to be contacted: [E.G. EMAIL] What we offer: [WHAT YOU OFFER] How we sound: [E.G. FRIENDLY AND PLAIN] Please: 1. Say whether it really has gone quiet, based on my dates. 2. Give a few possible reasons it stalled. Label them as guesses, not facts. 3. If they've said no or asked us to stop, say so and don't write a message. 4. If we owe them something, the first message should deliver it. 5. Otherwise, write one short, friendly message and one optional follow-up, with when to send each. Rules: - Use only the facts I've given you. Don't invent reasons, discounts, deadlines or new offers. - No guilt-tripping or false urgency. - Mark every message DRAFT. I'll read each one and send it myself.
A made-up example of what the brackets might say.
A short series of follow-ups, each checked by you before sending.
What to do next on each open deal, and what you don't know yet.
A polite follow-up for people who waited too long for a reply.
Our AI Tool Audit finds the jobs worth handing to AI, and writes ready-to-use prompts for your top three.