Reply to a new inquiry
A quick, friendly first reply to a new inquiry, using only the facts you give it.
Open prompt: Reply to a new inquiryEst. time saved: 20–30 minutes per reply
Inquiries and follow-up
Spot what's missing from an inquiry
The fewest questions you need to ask before you can help.
- Best for
- Owners and anyone who answers inquiries
- Est. time saved
- 30–45 minutes per review
- Works with
- ChatGPT, Claude and Gemini
When to use it
- An inquiry is too vague to quote or book.
- You want to ask the right questions once, not go back and forth.
When not to
- To guess the missing details, or to turn someone away because something's missing.
What to have ready
- The inquiry, in their words
- Who you work for and who you don't
- Where you work
- What you need to know before you can quote or book
The prompt
Fill in the [BRACKETS], then paste it into ChatGPT, Claude or Gemini.
› the prompt
You're helping me work out what's missing from an inquiry before I reply. Don't contact anyone. The inquiry: [PASTE THE INQUIRY] About my business: - Who we work for: [E.G. OFFICES AND SHOPS, NOT HOMES] - Who we don't work for: [OR "NO LIMITS"] - Where we work: [AREA YOU COVER] - What I need to know before I can quote or book: [E.G. ADDRESS, SIZE OF THE JOB, WHEN THEY NEED IT] Please: 1. List what the inquiry already tells me. 2. List what's missing or unclear, and why each one matters. 3. Give me the fewest questions I need to ask, most important first. Skip anything I don't need yet. 4. Write a short, friendly message asking those questions. Rules: - Don't guess the missing details. Missing isn't the same as no. - Don't ask about anything personal that has nothing to do with the job. - Mark the message DRAFT. I'll check it and send it myself.
Example input
A made-up example of what the brackets might say.
The inquiry: "Hi, we need our air conditioning looked at, ideally regularly. Ben, print shop in Headingley."
Who we work for: businesses only. Who we don't: homes.
Where we work: Denver and Aurora.
What I need: address, number of units, one-off or regular, and when they need it.
Tips
- Add these questions to your inquiry form, so you get the answers the first time.
- If the same thing is missing again and again, your website probably doesn't explain it.
Related prompts
Decide which inquiries are a good fit
Write down who you're right for and who you're not.
Open prompt: Decide which inquiries are a good fitEst. time saved: 60–90 minutes
Make a quote request checklist
What you need from a customer before you can price the job.
Open prompt: Make a quote request checklistEst. time saved: 45–60 minutes per checklist
Want prompts built around your business?
Our AI Tool Audit finds the jobs worth handing to AI, and writes ready-to-use prompts for your top three.